It’s no secret that information security and privacy practices are front of mind for most businesses and consumers these days. Whether your records are digital or hard copy, ensuring that they are protected throughout their useful life should always be top of mind. However, best practices for information security shouldn’t be thrown out the door when it’s time to dispose of your records. Recently a Nebraska Healthcare Provider was under investigation for improper disposal of healthcare records as he was closing his office.
While mistakes happen, it’s important to make sure that you have systems in place to try to catch errors before they become a major headache for your business records. One of the easiest ways to stay on top of this is to adopt a scheduled secure shredding program. If you’re wondering how this might benefit you, here are 5 benefits that will help protect your patients and clients, and your business as a whole:
It’s no secret that one of the biggest benefits of any type of shredding is that it protects information all the way to the end of its useful life. However, secure shredding services take extra steps to ensure that your information is protected throughout the process. Items are collected in locked containers until the time of the scheduled service, and then are shredded in a locked mobile shred truck or in a secure shred facility. This limits the number of people with direct access to the information, which provides an extra layer of protection during the destruction process.
Shredding paper records is a non-negotiable these days, but papers often pile up because of the time it would take an administrative employee to run them through a small desktop shredder. Secure shredding solutions allow for large batch shredding, all at once, and a scheduled service means that your files are routinely shredded and don’t pile up over long periods of time.
As we mentioned above, scheduled shredding allows you to regularly schedule the destruction of your items; this means you will be able to track when items are destructed and can rest assured that documents and records aren’t left lying around to create a potential information security risk.
Record of Destruction
In addition to routine maintenance, secure shredding services often come with a record of destruction, which includes the date and time of the service so that you have record of the security measures you take to protect the information of your patients and customers.
Protect the Environment
Finally, a benefit we are particularly proud of at Augusta Data Storage, all paper collected and shredded through our mobile and plant based shredding units is baled and recycled in Georgia. In 2017 alone, we collected, shredded and recycled over 385 TONS of paper, creating some pretty significant environmental savings.
As data and information security continues to be a hot topic, finding simple solutions to help manage that security should be a priority for any organizations that don’t have a destruction plan in place. Whether you need to destroy old paper records or need solutions for your digital devices that contain secure information, Augusta Data Storage is here to help. Contact us today to see how we can customize our secure document shredding and e-waste solutions to meet the unique needs of you and your business.