Has your business considered going digital? Here’s why you should.
In relation to information security it seems that more and more companies are opting to go digital, and with good reason. Transferring your documents to digital format is one of the most trusted approaches to ensure all of your bases have been totally covered. If you are considering making the transition to electronic record keeping, take a look at some of the key advantages:
1. Higher Security Levels
Documents on file usually involve confidential information that requires secure storage with limited access. After scanning your documents you have the ability to control who has access to what, who has permissions to make edits, and lastly who can have them destroyed, all while continuing to maintain the original copies on a secure off-site records storage facility.
2. Additional Office Space
When you make the switch to digital, you are able to open up more of your office space by removing filing cabinets and additional storage consoles. This is a great opportunity to add some additional work space or even reorganize your existing office setup to give employees more space to move around throughout the day.
3. Ongoing Access to Information 24/7
When researching who to partner with for your electronic document storage needs, we recommend that you choose a company that provides total access to your records online; anywhere and any time, twenty four hours a day, seven days a week. Augusta Data Storage will scan your documents through our document imaging services, and provide digital archives for your internal use and storage so that you can view or retrieve files whenever desired. This means that you’ll know the status of your records at all times and will have access to them when and where you need them.
4. Shredding Services Provide an Easy Transition
Every document falls into a specific retention period, and once that date arrives it’s essential that this sensitive information is securely destroyed. Our professional services include secure document storage, document imaging, and shredding to accommodate each and every part of the document life-cycle with one vendor. This means you will have consistent and streamlined service throughout the document life-cycle as well as an all-in-one account of how your records were handled from initial storage, through archiving or digitizing, until final destruction.
Whether you are transitioning years or archived records to a digital asset management system or just need digital archives of a small collection of records, Augusta Data Storage can help. When you’re ready we can handle the digitizing process and either provide secure storage for your originals OR help you to securely destroy them, providing an all-in-one solution for your organization’s records.