Document Imaging: Take Your Documents Digital

Ever feel like you’re drowning in a sea of paperwork? You’re not alone. Businesses spend an average of $20 just to file a document, $120 to find a misfiled one, and a whopping $220 to reproduce a lost record. Going digital with document imaging can be a game-changer. Let’s dive into why taking your documents digital is a must for modern businesses.

Benefits of Going Digital

Switching to digital document management comes with plenty of benefits that can transform how your business runs.

• Save Time: Searching through stacks of papers or folders drains one of your company’s most valuable resources: time. Digital document management allows for quick and easy retrieval of documents with just a few clicks.
• Improved Document Security: Physical documents are vulnerable to damage or loss due to natural disasters or human error. By going digital, you can protect your important information through data encryption and backup systems, like the 3-2-1 backup method (three copies, stored on two different media, with one copy off-site).
• Cost Savings: As we mentioned, businesses spend significant amounts on paper-based document management. Going digital can significantly reduce these costs in the long run.
• Efficient Collaboration:  With digital documents, employees can easily access and collaborate on documents in real time, regardless of their location. This allows for more efficient teamwork and faster decision-making processes.
• Easier 24/7 Access: Access your documents anytime, anywhere. No more digging through filing cabinets.
• Clear Up Office Space: Say goodbye to those bulky filing cabinets and hello to more office space.

Current Trends in Going Paperless

Going paperless is more than just a trend—it’s the future. Here’s what professionals are seeing in 2024:

• Cloud Storage: More companies are opting for cloud storage solutions for their documents, making them accessible from anywhere. With remote and hybrid work still dominating the workforce, this trend is expected to continue.
• Artificial Intelligence: AI-powered document imaging systems are becoming more sophisticated and efficient, making the process even easier for businesses.
• Cybersecurity: With data breaches more prevalent than ever,  businesses are prioritizing security when it comes to their digital documents, implementing features like multi-factor authentication and secure backup options.
• Mobile Access: With the majority of the workforce using mobile devices for work, companies are investing in mobile-friendly document management solutions.
• Eco-Friendly: Going digital helps you go green, reducing your carbon footprint.

Why Choose Augusta Data Storage Over DIY

Thinking about DIY-ing your document conversion? Think again. Here’s why Augusta Data Storage is your best bet:

• State-of-the-Art Equipment: Our scanners and software are top-of-the-line, far exceeding the capabilities of conventional office equipment.
• Expert Technicians: Our trained imaging technicians ensure that your documents are converted accurately and efficiently.
• Secure Backup: We offer off-site, secured backup storage in our secure facilities. Even in a worst-case scenario, your documents and sensitive information are safe in our hands.
• Anywhere Access: Access your digital documents from anywhere without needing a physical copy.
• Secure Shredding: Augusta Data Storage not only handles digital conversion and storage — we can securely shred any documents you no longer need after conversion or keep them safe in our facility.

How Document Imaging Works

Records Transfer

Our process kicks off with our team collecting your documents for conversion.

Digital Conversion

Our process lets us convert bulk records quickly, saving your team time and resources. Once converted, your items will be organized and securely delivered for easy upload and integration into your digital systems.

Secure Records Storage

Store your documents in our monitored, secure, offsite warehouse. We offer NARA-compliant and climate-controlled storage options.

Digital Backup Storage

Store your digital files in the cloud or in our climate-controlled vault. Our on-site storage includes a vault for digital backup devices, tape, and other temperature-sensitive items.

Secure Destruction

Finally, we securely destroy any documents you don’t need anymore. Our NAID-AAA-certified process ensures complete safety, and we’ll give you a Certificate of Destruction when we’re done.

What is OCR and How is it Different from Regular Scanning?

To take your digital conversion to the next level, we also offer optical character recognition (OCR) services. It scans and digitizes your files, turning hard copies into a powerful digital database. While regular scanning gives you a simple image, OCR recognizes text and converts it into editable, searchable, and storable electronic documents. This means less time spent on file conversion and data entry, making bulk scanning projects a breeze and saving you time and money.

Go Digital with Augusta Data Storage Today

There’s no denying that going digital with your records is the next step for modern business. With Augusta Data Storage, you can trust that your documents will be converted accurately, securely stored, and easily accessible from anywhere. Plus, our additional services like OCR make managing your digital documents even easier.

Don’t let paperwork hold you back any longer — take control with document imaging. Contact us today to learn more about how we can help take your documents digital. Trust Augusta Data Storage to handle all of your document imaging needs. Your future self will thank you!