Business Records Management
Computerized Records Management
Augusta Data Storage, Inc. uses sophisticated, state of the art software by O’Neil, a technology leader in computerized, off-site records management systems. This system makes controlling, accessing and managing vital records efficient, secure and flexible in meeting your needs.
With our comprehensive computer indexing system and bar code tracking, Augusta Data Storage, Inc. can customize a record keeping system that matches your existing filing method so that off-site records management is responsive to your needs. We provide detailed reports that keep you informed about record activity including retrieval and refile dates, destruction certification and department level usage to assist with proper cost allocation of records maintenance.
Computerized file indexing allows you to record as much or as little information as you need to store and access your records. Augusta Data Storage, Inc. will customize a tracking system that is easy, convenient and familiar to use. Computer indexing simplifies record tracking and improves off-site control with easy access to your records.
By indexing your records, reports can be sorted by:
- Carton Number
- Alpha Title
- Filing Span 9
- Destruction Date
- File number
- File Description
- Retrieval Activity
Records Management Security
Total security for all of your managed records is a primary focus of Augusta Data Storage, Inc. We offer the most advanced security systems and storage techniques available in the marketplace. Our facilities are electronically monitored to prevent unauthorized access and are equipped with the most advanced fire, smoke and hazard warning systems. Computer media and microfilm are protected from both heat and humidity in our climate-controlled media vault which has been constructed to warehouse these sensitive records efficiently and securely.
Augusta Data Storage, Inc. personnel are trained to securely handle all records and use specialized containers for safe transport of sensitive media. Delivery vehicles are equipped with safety locks and security procedures to eliminate unwanted access to your records.