As our partners at ADSI Moving Systems know all too well, there are a lot of things that go into planning and executing an office move. In addition to the logistics and management of potential service interruptions, you also have to consider specialty relocation needs like equipment or large furniture and fixtures; and if you manage an office that maintains client or patient records (like an accounting firm, law office, or medical practice), planning and completing a file relocation is a tall task.
Whether you are moving a few large filing cabinets or an entire file room, it’s important to have a plan in place to get your records from one place to another in an orderly fashion.
If you have filing systems that are not permanent fixtures in your building, many people just lock up the drawers and move the filled cabinets, but these can be very heavy and this doesn’t keep your items from being jarred or jostled around in transit, which means loosely packed hanging files can easily fall or spill within the drawers.
Other times, business owners find themselves purchasing bankers boxes, loading them up with all the files and then sorting and reorganizing the files at their new building, a task that can take a significant amount of time.
If you are planning an office move and have a large file storage area or file archive space, Augusta Data Storage can help you simplify the process. Our file transfer services are easy to use and take all the heavy lifting out of the process.
Augusta Data Storage offers two different types of file relocation, internal and external.
Internal File Relocation
Our team of experts at Augusta Data Storage will help keep things organized and expedite the process of relocating bulk file storage areas. This is ideal for office moves, relocating active records to archive storage facilities and more.
Whether you’re relocating files to a new office, or from one storage area or warehouse to another, our trained and insured staff is here to help.
File Relocation services are available for a variety of organizations including:
- Businesses and professional services companies
- Libraries and Archival Facilities
- Healthcare Facilities and more
External File Relocations
If your company is looking to relocate files off-site and out of your active file storage areas, Augusta Data Storage will pick up files for secure transport and refiling at your new location. Additionally, we offer secure off-site storage solutions in our warehouse facility.
Our Records Storage Services
Our Augusta, GA facility boasts over 160,000 sq. ft. of secure storage space. In addition to our standard secure storage offerings, sections of our warehouse offer National Archives and Records Administration (NARA) compliant storage space, as well as a climate-controlled media vault.
Our NARA compliant storage space that meets the minimum structural, environmental, property, and life-safety standards for federal records storage. Our secure, climate-controlled media vault provides storage options for items like computer media and microfilm that require special storage conditions.
Records Retrieval and Access
Customers also have access to our inventory monitoring software allowing them to check the status of their records as they move in and out of storage.
During the relocation, our file in-take process is designed to maintain any established filing systems that are already in place so that records can be easily accessed inside our storage facility, as they are needed. We label each box and file with barcodes and import them to our inventory management system, which allows us to locate your files exact location with the click of a few buttons.
Our facilities are electronically monitored to prevent unauthorized access and are equipped with the most advanced fire, smoke, and hazard warning systems.
If you’re in the process of converting paper records to digital files, our bulk scanning solutions offer a quick and easy way to convert a large volume of records.
Our team will pick up your documents, prepare them for conversion, create a digital filing system based on your file hierarchy specifications, and more. The use of optical character recognition allows us to create searchable records for your systems.
At the completion of your project, we can transfer any necessary records into our secure storage area, and process the rest for secure destruction.
Secure Records Destruction
Bulk shredding or purging provides a quick and easy way to eliminate large amounts of out of date records and archived files. Out of date and unused records can create increased security threats to your organization, your clients, and your customers when left in archived storage areas.
Augusta Data Storage offers off-site secure destruction through our NAID-AAA Certified process, ensuring your information is securely destroyed, according to industry standards. Once destruction is complete, we will provide you with a certificate of destruction for your records.
No matter the reason for your file transfer or relocation, Augusta Data Storage is here to help. Interested in learning more about our file relocation solutions and if they might be a good fit for your upcoming office move? Contact us today: 706.793.0186