Streamlining your Document Conversion process
Document Conversion – The New Standards of Practice
As business cultures migrate towards paperless horizons, Document Conversion has quickly become an enormous task to handle independently. Managing massive record volumes while maintaining compliance and security may prove a daunting (and expensive) task, and as papers pile up, more and more organizations encourage outsourcing their Document Conversion process to trusted professionals just like Augusta Data Storage. With over 25 years of Record Management experience, we’ve seen first-hand how Document Conversion has reduced cost, increased efficiency, and improved security for countless companies in the Augusta area and beyond.
The Benefits of Going Digital
Professionals in fields such as health care, law, and finances rapidly build upon evergrowing archives of existing data, consuming physical space and labor. No matter the industry, both employees and customers benefit from the streamlined workflow and aegis Document Conversion provides. Paperless systems allow you to manage documents freely and securely with search tools and meta parsing, while enforcing security and compliance detached from human error. With reduced investments in equipment and real estate, Document Conversion rewards users with more time, focused labor, and sustainable savings.
Our Document Conversion Process
Augusta Data Storage offers bulk scanning solutions that securely convert documents of all kinds into easily manageable and accessible digital files. Now with OCR (Optical Character Recognition) services, converting hand-written content into searchable, editable documents easily consolidates the record management process for records such as Electronic Medical Files and Case Files. Whether you’re converting spreadsheets from this year or emails from over a decade ago, our monitored facilities are equipped to efficiently archive your documents and ensure their compatibility alongside your current management platform.
After scanning your files in bulk, we provide fully supported software that enables read-only access for searching, retrieving, printing, faxing, and emailing files directly from the drag-and-drop viewer. Augusta Data Storage’s supported file types include:
- ASCII
- HTML
- MS Rich Text
- MIME
- TIFF
- JPEG
- GIF
- TXT
- And more
After conversion you can store the physical records in our restricted access storage facilities, or have them securely destroyed by our team of professionals.
For in-depth details on digital information security or archive storage requirements, we always recommend consulting with an information management expert in your industry.
What to Look for When Choosing Your Conversion Partner
When searching for a Document Conversion company, you’ll always want to shop around and make sure it’s a good fit for your organization. Here are a few tips and tricks for finding the perfect partner:
Security – Your chosen partner should offer generous security on and off-site with full HIPPA certification.
Quality – Review and sample the quality of their scans using your most popular file types.
Flexibility – Make sure they’re able to work within your business hours and management platforms.
Accessibility – Choose a partner that supports your management requests quickly and efficiently.
Could Document Conversion be an Asset to Your Industry?
In the age of technology, outsourcing your documents for digital conversion encourages remote collaboration, customer retention, and improved workflow. Enjoy peace of mind knowing your records are stored and managed in a secured, professional environment. Document Conversion doesn’t have to be a headache, but a freeing experience demonstrating the cultural evolution of your business.