Our 100,000 sq. ft. facility is designed to offer safe and secure off-site storage options for businesses, hospitals, government entities and more. We also offer climate controlled vault storage and have warehousing that is NARA certified. In addition to top-of-the line facilities, we provide barcode tracking and record retrieval services through an in-house daily courier.
You will have 24/7 access to your records and can rest assured that they are safely stored and easy to access when you need them. In addition to storage, we are also able to help you develop a disaster recovery plan.
Our Records Management Services
Storing with Augusta Data Storage is the only solution that guarantees protection over your information. Store your sensitive media for as long or as short as desired. There are no long-term commitment obligations; choose how long our record storage services are required.
Disaster Recovery Plans
Why is it Important?
Hurricanes, earthquakes and floods deal a fatal blow to thousands of businesses each year. Even more are destroyed by fire, sabotage and employee error.
The downfall of these businesses is not the destruction of their facilities, but the destruction of something far more irreplaceable, their vital records. Accounts receivable, tax records, inventory data, payroll files, employee records, billing records, product development plans and customer files are all vital to the ongoing success of any organization.
What is Records Management?
And How Important is it?
Records Information Management includes any and all processes associated with handling paper records related to your business. This can include employee information, patient records, client files, and other proprietary information. Developing a Records Information Management process will allow you to create a trackable paper trail for your records, helping to ensure that you are compliant with HIPAA and other laws, as well as combat potential data breach threats associated with paper records.
The Records Management life cycle includes active file storage, archived files, file purging, document destruction, and the processes associated with moving your records between each of those cycles. Augusta Data Storage has nearly 25 years of experience handling and managing each step of this life cycle and we can help you and your organization build a safe and secure Records Information Management cycle.
The Records Management Life Cycle
Information acquisition can occur in many ways; email, financial transactions, form submissions, patient records, etc. Once you come into possession of sensitive information, it is your job to ensure that it's protected
Active File Storage
Documents you use on a regular basis should be kept in a secure Active Storage Area, such as a locked file cabinet or secure access area to ensure their safety.
Archived File Storage
Once files are no longer needed for regular tasks, it's time to move them to an Archived Storage Area until the become outdated and can be destroyed.
Creating a Document Purge Schedule ensures that records are not left lying around once they become outdated.
Secure Document Destruction ensures the continued safety of your information, even at the end of its useful life.