For over 25 years, Augusta Data Storage is the premier records storage facility in the Augusta, GA area. For over 25 years, our organization has been the partner of choice for records management services for local government organizations, businesses and healthcare professionals across the CSRA. Our records storage facility offers total security for all of your managed records. Surveillance monitoring and restricted entry storage solutions prevent unauthorized access to your records and our facilities are equipped with advanced fire, smoke, and hazard warning systems.
Our Records Storage Capabilities
Our Augusta, GA based records storage facility offers secure information management solutions for businesses, healthcare organizations, and government agencies across the CSRA. Combining industry best practices and state-of-the-art facilities, we’re proud to offer a robust list of specialized storage capabilities to our area partners.
Over 160,000 sq.ft. of Records Storage Facilities
The Record Storage Facilities at Augusta Data Storage are designed with one thing in mind: keeping your information safe. We’ve implemented a variety of safety and security features to protect your paper and digital assets from threats. Here’s a look at what makes our facilities unique:
- 160,000 Sq.ft. of specialized storage space
- Racking and storage systems rated for box and palletized storage
- Barcode tracking for boxes and individual files
- Restricted-entry access facilities
- Video monitoring systems
- Fire suppression systems
- Climate controlled media storage facilities
- NARA compliant record storage facilities
When you use our Records Storage Facility you’ll have access to the following related services from Augusta Data Storage.
Security is Our Priority
Managing Safety in our Records Storage Facility
Total security for all of your managed records is our primary focus. Our records storage facility offers advanced security systems and storage techniques and are electronically monitored to prevent unauthorized access to your records.
In case of an emergency, we’re prepared. We have equipped our storage facilities with fire, smoke, and hazard warning systems to limit damage and loss in the event of an emergency or disaster.
Have digital assets? Computer media and microfilm are protected from both heat and humidity in our climate-controlled media vault, which has been constructed to warehouse these sensitive records efficiently and securely. The temperature and humidity inside the vault are monitored electronically, 24/7/365.
Need access to your records? Rest assured, our delivery vehicles are equipped with safety locks and security procedures to eliminate unwanted access to your records.
NARA COMPLIANT RECORDS STORAGE FACILITY
Going Beyond Standards
In 2017 we opened an additional 26,000 sq. ft., National Archives and Records Administration (NARA) compliant facility. This warehouse space meets the various specifications and requirements for records storage, including things like:
- Early Suppression Fast Response (ESFR) fire suppression system
- Monitored, restricted entry access to our facilities
- 16 internal/external cameras to monitor activity
- Location above a 100-year floodplain
- Building structure and racking designed/approved by a structural engineer
- Fire safety systems designed/approved by a fire safety engineer
Healthcare Records Managements
Storage for Health Records Made Easy
For over 30 years, Augusta Data Storage has partnered with the CSRA’s top hospitals, medical universities and medical practices as the records storage facility of choice for sensitive healthcare records. Our secure, off-site storage and the comprehensive records management plans, including retention and secure destruction schedules, help reduce the burden of information management, all designed to meet industry regulatory requirements.
Healthcare records management Includes:
- Patient Medical Records
- Radiology Film
- Cine Films
- Patient Accounting Files
- Fetal Monitor Strips
- Cardiology Records
- Paraffin Blocks
- Computer Tapes
- Glass Slides
- In-Patient Records
- ER Records
Look Inside our Records Management Process
Computerized Records Management
Access and Retrieval Options for Off-Site Records Storage
Augusta Data Storage, Inc. utilizes software by O’Neil, a technology leader in computerized, off-site records management systems. This system makes controlling, accessing, and managing vital records efficient, secure, and adaptable to your needs.
With our comprehensive computer indexing system and bar code tracking, Augusta Data Storage, Inc. can customize a record keeping system that matches your existing filing method so that items stored in our records storage facility are accessible when and where you need them.. We provide detailed reports that keep you informed about record activity, including retrieval and refile dates, destruction certification, and department level usage to assist with proper cost allocation of records maintenance.
For Off-Site Records Storage
Computerized file indexing allows you to record as much or as little information as you need for storage and access of your records. Augusta Data Storage can customize a tracking system that is easy, convenient, and familiar to use. Computer indexing simplifies record tracking and improves off-site control with easy access to your records.
By indexing your records, reports can be sorted by:
- Carton Number
- Alpha Title
- Filing Span 9
- Destruction Date
- File Number
- File Description
- Retrieval Activity
The Benefits of Records Management
Why Your Business Needs and Off-Site Records Storage Partner
The decision to move your records off-site can be a scary one, but when you choose the right partner, the benefits far outweigh potential threats and offer your organization the opportunity to strengthen and improve your records management processes.
Augusta Data Storage offers simplicity throughout the process. From the time your records arrive at our records storage facility through their final secure destruction, monitoring, accessing, and managing your records is simple and each step exists securely in our closed loop system.
Our records storage facility prioritizes security through each phase of the records management process. We maintain a variety of industry-recognized certifications and security measures to ensure that your records are in safe hands.
Maintaining the security and integrity of proprietary and personally identifiable information should be top-of-mind for every business. We will work with your organization to develop a records management plan that meets your industry-specific compliance requirements for storage and destruction services.
When you outsource your records storage to Augusta Data Storage, your space savings can be huge. We’ve got the records archives covered so that you can maximize your office foot print to better serve your customers.
Organization & Access
For over 30 years, Augusta Data Storage has been working to streamline and optimize our records management solutions. Our processes ensure that your records stay organized and filed within our facility and that approved parties can access them efficiently.
Tight Chain of Custody
For each third-party vendor your organization partners with, you add an additional link in the chain of custody, increasing your vulnerability to threats. Our records storage facility offers comprehensive records management services to ensure a tight chain of custody and reduce opportunities for data loss or theft.
Interested in learning more about our records storage facility? Get in touch today.