For over 25 years, Augusta Data Storage has been providing records management services to businesses and healthcare professionals across the CSRA. Total security for all of your managed records is our primary focus. We offer surveillance monitoring and restricted entry storage solutions to prevent unauthorized access to your records. Additionally, our facilities are equipped with advanced fire, smoke, and hazard warning systems.
Some of Our Services
As a part of our Records Management Services, Augusta Data Storage offers the following related services:
Security is Our Priority
Focused on Safety
Total security for all of your managed records is our primary focus. We offer the most advanced security systems and storage techniques available in the marketplace. Our facilities are electronically monitored to prevent unauthorized access and are equipped with the most advanced fire, smoke, and hazard warning systems.
Computer media and microfilm are protected from both heat and humidity in our climate-controlled media vault, which has been constructed to warehouse these sensitive records efficiently and securely. The temperature and humidity inside the vault are monitored electronically, 24/7/365. Delivery vehicles are equipped with safety locks and security procedures to eliminate unwanted access to your records.
NARA COMPLIANT STORAGE FACILITY
Going Beyond Standards
In 2017 we opened an additional 26,000 sq. ft., National Archives and Records Administration (NARA) compliant facility. This warehouse space meets the various specifications and requirements for records storage, including things like:
- Early Suppression Fast Response (ESFR) fire suppression system
- Monitored, restricted entry access to our facilities
- 16 internal/external cameras to monitor activity
- Location above a 100-year floodplain
- Building structure and racking designed/approved by a structural engineer
- Fire safety systems designed/approved by a fire safety engineer
Healthcare Records Managements
Health Records Made Easy
Augusta Data Storage, Inc. can assist you in your healthcare records management needs through secure, off-site storage and the development of a comprehensive disaster recovery plan. We specialize in providing off-site healthcare records management. Service is provided 24 hours a day, 365 days a year and meets all HIPAA regulatory requirements.
Healthcare records management Includes:
- Patient Medical Records
- Radiology Film
- MRIs
- Cine Films
- EKGs
- Patient Accounting Files
- Fetal Monitor Strips
- Cardiology Records
- Paraffin Blocks
- Computer Tapes
- Glass Slides
- EEGs
- In-Patient Records
- ER Records
Business Records Management
Computerized Records Management
Top Tier Software
Augusta Data Storage, Inc. uses sophisticated, state-of-the-art software by O’Neil, a technology leader in computerized, off-site records management systems. This system makes controlling, accessing, and managing vital records efficient, secure, and adaptable to your needs.
With our comprehensive computer indexing system and bar code tracking, Augusta Data Storage, Inc. can customize a record keeping system that matches your existing filing method so that off-site records management is responsive to your needs. We provide detailed reports that keep you informed about record activity, including retrieval and refile dates, destruction certification, and department level usage to assist with proper cost allocation of records maintenance.
Computer Indexing
Customized Software
Computerized file indexing allows you to record as much or as little information as you need for storage and access of your records. Augusta Data Storage, Inc. will customize a tracking system that is easy, convenient, and familiar to use. Computer indexing simplifies record tracking and improves off-site control with easy access to your records.
By indexing your records, reports can be sorted by:
- Department
- Carton Number
- Alpha Title
- Filing Span 9
- Destruction Date
- File Number
- File Description
- Retrieval Activity
RECORDS MANAGEMENT SECURITY
Advanced Systems
Total security for all of your managed records is a primary focus of Augusta Data Storage, Inc. We offer the most advanced security systems and storage techniques available in the marketplace. Our facilities are electronically monitored to prevent unauthorized access and are equipped with the most advanced fire, smoke, and hazard warning systems. Computer media and microfilm are protected from both heat and humidity in our climate-controlled media vault, which has been constructed to warehouse these sensitive records efficiently and securely.
Augusta Data Storage, Inc. personnel are trained to securely handle all records and use specialized containers for safe transport of sensitive media. Delivery vehicles are equipped with safety locks and security procedures to eliminate unwanted access to your records.
