Records Storage

For over 25 years, Augusta Data Storage has been providing records management services to businesses and healthcare professionals across the CSRA. Total security for all of your managed records is our primary focus. We offer surveillance monitoring and restricted entry storage solutions to prevent unauthorized access to your records. Additionally, our facilities are equipped with advanced fire, smoke, and hazard warning systems.

Some of Our Services

Keeping Cool

For items requiring special storage conditions, we offer a climate-controlled media vault for items like computer media and microfilm. Our facility also offers National Archives and Records Administration (NARA) compliant storage space that meets the minimum structural, environmental, property, and life-safety standards for federal records storage.

Status Check

Our customers also have access to our inventory monitoring software, O’Neil, which allows them to check the status of their records moving in and out of storage. Through our client portal, customers can also make service requests for file retrievals or refiling. Our records retrieval service is available 24/7 to best meet the needs of our customers.

As a part of our Records Management Services, Augusta Data Storage offers the following related services:

Hard-Copy Records Storage

Computer Media Storage

Barcode Tracking

Digital Imaging Service

Daily Courier Service

Certified Record Destruction

Disaster Recovery Planning

Scan-on-demand Delivery

Online Access

Facsimile Delivery

Microfilm/Microfiche Storage

Inventory Reports

Mail Service

24/7 Record Access

Packing and File Conversion

Record Cartons for sale

File Purging and Relocation

Security is Our Priority

Focused on Safety

Total security for all of your managed records is our primary focus. We offer the most advanced security systems and storage techniques available in the marketplace. Our facilities are electronically monitored to prevent unauthorized access and are equipped with the most advanced fire, smoke, and hazard warning systems.

Computer media and microfilm are protected from both heat and humidity in our climate-controlled media vault, which has been constructed to warehouse these sensitive records efficiently and securely. The temperature and humidity inside the vault are monitored electronically, 24/7/365. Delivery vehicles are equipped with safety locks and security procedures to eliminate unwanted access to your records.

RECORDS MANAGEMENT - RECORDS STORAGE - security is our top priority
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NARA COMPLIANT STORAGE FACILITY

Going Beyond Standards

In 2017 we opened an additional 26,000 sq. ft., National Archives and Records Administration (NARA) compliant facility. This warehouse space meets the various specifications and requirements for records storage, including things like:

  • Early Suppression Fast Response (ESFR) fire suppression system
  • Monitored, restricted entry access to our facilities
  • 16 internal/external cameras to monitor activity
  • Location above a 100-year floodplain
  • Building structure and racking designed/approved by a structural engineer
  • Fire safety systems designed/approved by a fire safety engineer
Healthcare Records Managements

Health Records Made Easy

Augusta Data Storage, Inc. can assist you in your healthcare records management needs through secure, off-site storage and the development of a comprehensive disaster recovery plan. We specialize in providing off-site healthcare records management. Service is provided 24 hours a day, 365 days a year and meets all HIPAA regulatory requirements.

Healthcare records management Includes:

  • Patient Medical Records
  • Radiology Film
  • MRIs
  • Cine Films
  • EKGs
  • Patient Accounting Files
  • Fetal Monitor Strips
  • Cardiology Records
  • Paraffin Blocks
  • Computer Tapes
  • Glass Slides
  • EEGs
  • In-Patient Records
  • ER Records
RECORDS MANAGEMENT - RECORDS STORAGE - healthcare records
Business Records Management

Record Management

Augusta Data Storage, Inc. uses sophisticated, state-of-the-art software by O’Neil, a technology leader in computerized, off-site records management systems.

Computer Indexing

Computerized file indexing allows you to record as much or as little information as you need for storage and access of your records.

Record Security

Total security for all of your managed records is a primary focus of Augusta Data Storage, Inc.

Computerized Records Management

Top Tier Software

Augusta Data Storage, Inc. uses sophisticated, state-of-the-art software by O’Neil, a technology leader in computerized, off-site records management systems. This system makes controlling, accessing, and managing vital records efficient, secure, and adaptable to your needs.

With our comprehensive computer indexing system and bar code tracking, Augusta Data Storage, Inc. can customize a record keeping system that matches your existing filing method so that off-site records management is responsive to your needs. We provide detailed reports that keep you informed about record activity, including retrieval and refile dates, destruction certification, and department level usage to assist with proper cost allocation of records maintenance.

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Computer Indexing

Customized Software

Computerized file indexing allows you to record as much or as little information as you need for storage and access of your records. Augusta Data Storage, Inc. will customize a tracking system that is easy, convenient, and familiar to use. Computer indexing simplifies record tracking and improves off-site control with easy access to your records.

By indexing your records, reports can be sorted by:

  • Department
  • Carton Number
  • Alpha Title
  • Filing Span 9
  • Destruction Date
  • File Number
  • File Description
  • Retrieval Activity
RECORDS MANAGEMENT SECURITY

Advanced Systems

Total security for all of your managed records is a primary focus of Augusta Data Storage, Inc. We offer the most advanced security systems and storage techniques available in the marketplace. Our facilities are electronically monitored to prevent unauthorized access and are equipped with the most advanced fire, smoke, and hazard warning systems. Computer media and microfilm are protected from both heat and humidity in our climate-controlled media vault, which has been constructed to warehouse these sensitive records efficiently and securely.

Augusta Data Storage, Inc. personnel are trained to securely handle all records and use specialized containers for safe transport of sensitive media. Delivery vehicles are equipped with safety locks and security procedures to eliminate unwanted access to your records.

RECORDS MANAGEMENT - RECORDS STORAGE - records security

HEAR FROM OUR HAPPY CLIENTS

"I've been dealing with ADSI for the better part of a year now. They are professional and really know how to operate. It's been a pleasure dealing with them and I wouldn't hesitate to recommend dealing with them."

ANDREW

"I have had the pleasure of consulting with Lindsey Longbottom on several moving and relocation projects, and he is one of the most professional, respectful and knowledgeable consultants in the industry. Together with ADSI, they are a top notch team of professionals that I would recommend to any customer, friend or family member."

TRACY

"ADSI, provides on site secure shredding of your customer's private information, and can shreds it once again once it arrives at ADSI facility. Also they have a temperature controlled storage facility that can house records for as long as need be, for records that you need accesss to and don't want to shred."

DENNIS

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