Why Shred?

It’s the Law

 

Critical Legislation You Should Know About

 

Health Insurance Portability and Accountability Act (HIPAA)

HIPAA was created in an effort to secure patient data from unauthorized exposure. HIPAA guidelines emphasize the importance of privacy and security of personal health information, such as insurance plans, electronic healthcare transactions, and identifiers. Medical institutions must follow such guidelines as provided by HIPAA.

Fair and Accurate Credit Transactions Act (FACTA)

FACTA is the Fair and Accurate Credit Transaction Act, and it was established by the federal government in 2005. This law is in place to assist in reducing the risks of fraud and identity theft, and pertains to all organizations in the United States, regardless of particular industry or size.

Gramm-Leach-Bliley Act (GLBA)

GLBA is the Gramm-Leach-Bliley Act, intended predominantly for the financial industry. However, this act is also applicable to any business that manages or stores customer financial data.

 The National Association for Information Destruction (NAID)

NAID established industry standards in relation to secure destruction of documents, micro media, and computer hard drives. As a Certified AAA NAID company, all processes we follow here at Augusta Data Storage, Inc. are carried out in a methodical manner to ensure everything we do is in direct correlation with NAID standards.

Better Business Bureau (BBB)

BBB provides helpful information on business liabilities, fraud alerts, ethical business conduct and intermediary services.

 Identity Theft Resource Center (ITRC)

The ITRC supplies training and presentations that are focused on practices and risk reduction tips for both organizations and consumers.

 

Material You Should Be Shredding

It can be difficult determining what content requires secure shredding, but with some basic knowledge, it doesn’t have to be. As a rule of thumb, any record that has surpassed its retention period or is simply no longer relevant and contains private information should be professionally destroyed.

Use the below recommendations as an outline to be sure you are shredding all material accordingly. Keep your business protected from the risks associated with improper document disposal. Identity theft cases and fraudulent activity is a prominent concern that you should be addressing to remain secure. Start with being proactive and always shred anything that is deemed confidential!

Advertising
Applications
Appraisals
Bank statements
Bids and quotes
Budgets
Business plans
Canceled checks
Client lists
Contact lists
Correspondence
Customer information
Disciplinary reports and promotions
Expense reports
Financial statements
Health and safety details
Internal reports
Legal records
Magnetic media
Maps and blueprints
Marketing plans
Medical records
Microfilm and microfiche
New product information
Payroll documents
Performance appraisals
Personnel files
Research and development documents
Sales forecasts
Strategic reports
Strategies
Supplier purchase orders
Supplier reports
Supplier specifications
Tax records
Training information