How Does Secure Shredding Help Protect My Business?
It’s no secret these days that shredding important documents is a must, but did you know that there is a difference between shredding with your office shredder and using a secure shredding service? A secure shredding operation will have processes and systems in place not only to protect your information before it’s shredded, but also to ensure that your destruction process remains in compliance and is tracked for your records. Here are just a few of the ways that working with a secure shredding vendor, like Augusta Data Storage, helps to provide an extra layer of security for your business.
Secure Collection Containers:
In many offices you find “shred bins” that are just old boxes or crates where employees can drop items to be shredded, or even worse there is no collection container for items to be shredded and confidential information stays stacked on desks and work areas for extended periods of time. When you work with a secure shredding vendor, they will provide you with secure collection containers that remain locked until the containers are serviced by one of our team members. This ensures that even before the items are shredded, your information is not at risk of being compromised like it might be if it is collected in an open container in your office.
Routine Shredding:
One of the biggest risks to information security in any business is the lack of systems in place to manage your document lifecycle. When you work with a secure shredding vendor, you are able to develop a process that includes routine, scheduled shredding of your information so that you can rest assured the information in your collection bins is being disposed of regularly.
Certificate of Destruction:
In any compliance scenario, having a paper trail to document your processes is key, and when you work with a secure shredding vendor, they can help you do just that. During each of your scheduled shredding visits, or even during a one-time record purge, your organization will receive a certificate of destruction with a list of items that were destroyed and the date that the destruction was completed.
Certified Services:
There are definitely options when it comes to choosing a shredding service, but working with Augusta Data Storage comes with an extra layer of security. Our process is NAID (National Association of Information Destruction) AAA certified for document destruction and e-waste destruction, so you can rest assured we take the security of your information seriously.
If your organization is serious about improving your processes for information protection, call us to find out how we can be of service. Augusta Data Storage offers a variety of secure shredding services including on-site shredding with our mobile shred trucks and plant-based shredding at our Augusta area shred plant. We can provide routine, scheduled shredding services or work with your organization to develop a plan for annual or bi-annual record purges, based on your needs. Contact a member of our team today to see how we can customize a shred program to meet your unique needs!